1. Any event to be held at the parish requires a Facility Use Form completed in full and submitted to the Parish Secretary. Forms must be submitted a week prior to the event.
2. Special Insurance – Events may require Special Events Liability Insurance. Special Event Liability Insurance is required as noted on the Facility Usage/Indemnity Agreement. Renters have the option of providing their own insurance coverage as long as it meets the required minimum of $1,000,000 liability. The Parish can provide this insurance for a fee of $100 with at least one week’s notice. The certificates must be given to the Parish a week before the event – no exceptions.
3. Cleaning/Damage Deposit (Refundable) – First time renters may be required to provide a cleaning/damage deposit. The deposit will be 50% of the rental fees. The deposit will be refunded within a few days after the event provided that no damage has occurred and the clean-up is satisfactory and that all other fees have been paid. Partial refunds may be made if some of the deposit is needed to cover repairs or cleaning expenses.
4. Facility Use Policy: The Parish reserves the right to refuse to rent to any individual or group. Renters are expected to use prudent judgment in the treatment of the facility. The building and its furniture and equipment should be treated with care and respect. Renters are expected to clean up at the conclusion of their event. Children are to be kept under control at all times.
a. Floors should be swept and any spills mopped, rugs vacuumed.
b. All trash accumulated should be bagged and taken to the dumpster at the end of the event. Garbage bags are provided by the Church.
c. Absolutely no staples or tacks in the walls, please.
d. All newsprint or decorations will be taken down at the end of the event and all tape removed from the ceiling and walls.
e. No decorations on the stairway or handrails for safety.
f. Nothing should block the use of the elevator or stairway.
g. Special decorations or equipment must be approved ahead of time such as lighting, staging, etc.
h. Use of tables, chairs, coffee maker, rest room and supplies, and trash receptacles and dumpster is included in the rental fee. ANY & ALL FURNITURE MOVED WILL BE RETURNED TO ITS ORIGINAL SETTING AT THE END OF THE EVENT. Coffee pots should be rinsed, the coffee filter emptied and rinsed. The coffee maker and burners should be turned off at the end of the event and the general area of the coffee bar cleaned.
i. Use of tablecloths, dishes and cookware is not included.
j. Any food in the freezers, refrigerator, or on the counters must be removed from the facility or labeled with the user group and date for future use.
k. Fees will be assessed with the booking of the facility. A special support fee may be charged to users who request support from the parish on evenings and weekends. Contact St. Michael Parish office at 745-3229 ext. 10 for additional fees.
5. Events including FOOD require the following:
a. An experienced member of the parish and / or staff to be present to assist if there is to be any cooking or use of the dishwasher and general kitchen supplies. This is considered special support and minimal fees may apply. Generally speaking, the fee for such support is an additional $25 per event for one such person. This fee is often waived for non-profit groups that use the facility.
b. If food is to be served by the parish, it must be listed in the description of the event.